In order for you to process your 1601C form (Monthly Remittance Return of Income Taxes Withheld on Compensation), you would need to have a list of your employees as well as compensations for each staff.
Before you start
Collate your employee(s) necessary information such as TIN, Last Name, First Name, Employment From, Rate, Region, Sub Filling, Wage Type, and Exemption Code.
A. Bulk Import
STEP 1: From the sidebar menu, select Contacts.
STEP 2: Proceed to the Employees tab, and click the Import Employee(s) icon.
Click the Import Employee(s) icon and start searching for the file that you need.
STEP 3: Start importing your file by clicking the Browse button, locate your CSV file then hit the Next button.
STEP 4: Map the corresponding fields in your CSV file. Please take note that you should also make sure to indicate any of the following exemption codes (Z, S, S1, S2, S3, S4, M, M1, M2, M3, M4) based on the number of the employee’s dependents.
STEP 5: Review your data and make sure there are no corrections that needed to be made to be able to click the Next button and complete the import process.
That's it! You have now completed the import process.
The new employee has been successfully added to your list of employees.
B. Manually Add Employees
STEP 1: If you had forgotten to include a certain employee, then you can also manually add them just by clicking the Add Employee icon.
STEP 2: Enter your employee’s Basic Information, you can also start adding their present and previous employers if there's one available. Click the Add Employee button to save your changes.
That's it! The new employee has been successfully added to your list of employees.
For compensations, you need to go to the Compensation section of your dashboard and create a new report by clicking the Generate Report icon (plus sign).
Next up, you need to go to the Sources tab and start adding your compensation(s). Much like employee(s). You also have two options if you would (1) Import your Compensations or (2) Add Compensation(s) Manually.
A. Import Compensations via CSV
To import your list of compensations, you would need to have a CSV spreadsheet file that will contain all the necessary information such as Employee TIN, Basic Pay, Payment Date, and Tax Withheld. Other optional fields are Holiday Pay, Overtime Pay, Night Shift Differential Pay, Hazard Pay, and Other than Non-Taxable Compensation.
STEP 1: From the sidebar, scroll down and select Tax Forms, then select Compensation.
STEP 2: On the Compensations page, click on the (+) add/plus icon to Generate Report.
STEP 3: Enter the Year and Month you wish to create the report for.
STEP 4: Once the report has been created, select the Sources tab, then click on the up arrow icon to import the CSV file
STEP 5: Browse for your file and after that, click the Next button to proceed with the setup. Please take note that you first need to add your employees in order to successfully import your compensation data.
STEP 6: Map the corresponding fields that you need. Remember that most of the fields have a Multi-select option where you can choose between one or more column headers.
STEP 7: Review your imported data then click the Next button to proceed. Finish the import by clicking DONE.
B. Add Compensation(s) Manually
STEP 1: On the reports page, select the Sources tab, then click on the (+) add/plus icon to add compensation.
STEP 2: If you would like to add an employee to the compensation window that may not have been a part of the CSV list you imported earlier, you’ll need to enter all their basic information by clicking on Add as New Employee in the drop-down window. It will then prompt for a modal where you can manually enter the employee’s data.
STEP 3: Enter information such as Basic Pay, Non-Taxable Compensation, Other than Non-Taxable Compensation as well as Gross Income and Tax Amount. After that, click the Save Changes button to update your list.
You can also click the + Add Line button if you need to add another employee.