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Purchase Transaction (fields & descriptions)
Purchase Transaction (fields & descriptions)

If you're adding or editing a transaction in JuanTax, here’s some guide to familiarize yourself with the different entry fields.

Maui Banag avatar
Written by Maui Banag
Updated over a week ago

Posting transactions can be a tedious task. This article should help you post your records in JuanTax accurately and efficiently.

Purchase field



Enter your Vendor name here. If the Vendor isn't a part of your contacts, add them by clicking Add as New Contact


Date: This is a mandatory field. The date format needs to be in dd/mm/yyyy. For example, 01/01/2021


Also known as the purchase number, this is where you put the SI or OR number of your receipts. This is a unique combination of letters and numbers assigned to each purchase to help you search for a specific transaction


This field is optional. You can enter a description for each line item. Just click each description field to populate it

Tax Type

The type of tax to be applied to your purchase (eg: Goods, Services, Non-Tax)


The ATC chosen will determine which type of report the transaction(s) will be automatically pushed into (eg: Expanded Withholding Tax, Final Withholding Tax) The ATC column will only be populated if there are any taxes withheld from your VENDOR. Choose among the list of withholding codes, or type the nature of the transaction to filter the correct withholding code quickly


This is a mandatory field. Set the account to code the purchase into this field. You can select an account from the default list or it can be added from the Settings

Amount (VAT Inclusive)

This is the gross amount that includes VAT

Tax Amount

The total amount of tax that's applied to the purchase

Net Amount

Refers to the amount left over after all deductions are made

Total Amount

The total amount of the purchase including tax and other fees

Total Amount Due

This is the total sum of money that must be paid by the set due date

Notes and Activities

On the upper right part of your transaction, you can see the history of the changes made to each transaction and any notes left for checking purposes

Upload Image

You can upload the image of the document representing your transaction to store them as a reference. Per BIR Revenue Regulations RR 5-2014, you are required to preserve hard copies of your books of accounts and other documents for the first five years, and thereafter, retain electronic copies. Added files will only be visible to users with access to your company.


You can choose to Save & Close to save the transaction and close the current screen or hit Save and Next to save the current transaction and start adding a new one

Add a new line

+ Add a new line - Click this button to add a new line item to the purchase transaction or click the (x) delete icon beside the line item to delete it

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