Posting transactions can be a tedious task. This article should help you post your records in JuanTax accurately and efficiently.
Sales field
Description
Customer
Enter your Customer name here. If the Customer isn't a part of your contacts, add them by clicking Add as New Contact. If you don't have the customer's TIN, you have the option to use the default TIN provided by the system.
Date
This is a mandatory field. The date format needs to be in dd/mm/yyyy. For example, 01/01/2021.
Invoice number
A unique combination of letters and numbers specifically assigned to this invoice. This also helps you easily find specific invoices when you need them. This field is mandatory.
Reference
A unique combination of letters and numbers assigned to each sale to help you search for a specific transaction easily. This field is optional.
Description
This field is optional. You can enter a description of the goods or services in each line item. Just click each description field to populate it.
Tax Type
The type of tax to be applied to your sales (eg: Goods, Services, Non-Tax). This would affect the population of your VAT return and is only available if the organization is set as a VAT registered entity.
ATC
The ATC column is the organization’s Tax Code based on its industry. You may have seen or used this code during your previous VAT or Percentage Tax filing.
COA
This is a mandatory field. Set the account to code the sale into this field. JuanTax created a set of COA that is patterned to ITR sections which can be selected in this column. You can add more Chart Of Accounts in the organization setting.
Amount (VAT Inclusive)
This is the gross amount that includes VAT.
Tax Amount
The total amount of tax that's applied to the sale.
Net Amount
Refers to the amount left over after all deductions are made.
Total Amount
The total amount of the sale including tax and other fees.
Total Amount Due
This is the total sum of money that must be paid by the set due date.
Notes and Activities
On the upper right part of your transaction, you can see the history of the changes made to each transaction and any notes left for checking purposes.
Upload Image
You can upload the image of the document representing your transaction to store them as a reference. Per BIR Revenue Regulations RR 5-2014, you are required to preserve hard copies of your books of accounts and other documents for the first five years, and thereafter, retain electronic copies. Added files will only be visible to users with access to your company.
Save
You can choose to Save & Close to save the transaction and close the current screen or hit Save and Next to save the current transaction and start adding a new one.
Add a new line
+ Add a new line - Click this button to add a new line item to the sales transaction or click the (x) delete icon beside the line item to delete it.
Helpful Links:
Capturing Transactions using Smartphone
Transactions Module: An Overview
Transactions Report in JuanTax
